Job Opening – Administrative Assistant – The American Wing (11/2011)

2011 November 9

The Metropolitan Museum of Art
New York, New York

General Description:
The role of the Administrative Assistant is to support the goals of the department, which include the on-going care, preservation, documentation of the collection, the planning and implementation of special exhibitions, publications, and permanent installations

Primary Responsibilities and Duties:
•Curator correspondence and filing, along with preparing curator Permission to Travel and Travel Expense forms
•Field phone calls for the department and curators
•All paperwork related to acquisitions and deaccessions, including photography arrangements and orders
•Assisting in maintaining an orderly department library and updated subscriptions to magazines, journals, etc.
•Oversee updating of artist/maker and object files
•Prepare required materials for Annual Report and Recent Acquisitions Bulletin
•Work closely with the Associate Collections Manager on TMS maintenance
•Assist the Associate Manager of Donor Groups with activities related to special donor events
•Work closely with all other administrative assistants in the department to ensure coverage/back-up for all department activities
•Assist curators with visits by scholars in preparing research files/artwork to be viewed
•Other related duties

Experience and Skills:
•Excellent computer skills, including knowledge of Microsoft Office, required
•Professional telephone manner, required
•Strong writing skills, required
•Ability to work constructively with others and follow directions from curatorial staff, required
•Attention to detail, required

Knowledge and Education:
•BA degree, required
•Art history background, preferred
•Museum experience, preferred

Please send cover letter, resume, and salary history to employoppty@metmuseum.org with the position title in the subject line.

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