Job Opening – Assistant Collections Manager/Registrar (03/2012)

2012 March 29

Lafayette College
Easton, Pennsylvania

Lafayette College has a fine, small, art collection comprised of 18th through early 21st century American and European paintings, prints, and sculpture; vintage photographs; and contemporary American sculpture and paintings. The Williams Center and Grossman galleries present a diverse and lively program of art exhibitions and related activities to support the educational mission of Lafayette.

The Assistant Collections Manager/ Registrar works directly with the director of art galleries/ collections curator to facilitate administration of the collections and exhibition programs to ensure safe and proper handling, transportation, exhibition, and storage of permanent collections and loans. The hours are flexible, approximately 20 hours per week, during the academic year.

Art collection responsibilities include, but are not limited to, active registration duties for the permanent collection including maintaining data in the museum’s collections information system (Art Systems-Gallery Pro) in the areas of accession, de-accession, condition reports, appraisal, conservation, inventory control, digitization of artwork, storage upgrades, and maintenance of object files. The Registrar processes documentation and rights and reproductions requests for the permanent collection and surveys artwork on campus to monitor condition; monitors archival collection supplies; interacts with museums, registrars, galleries, conservators, appraisers, artists and curators.

Works with Information Technology to establish on-line collections’ access; monitor environment conditions in art storage and exhibition spaces using data loggers and produces reports of environmental conditions; works with Plant Operations personnel in matters of environmental conditions in art storage and exhibition spaces.

Exhibitions program responsibilities include: coordinate and process incoming loans for exhibitions, including loan agreements, insurance certificates, facility reports, image rights, crating and shipping; coordinating with fine arts shippers; assist with installation and deinstallation of Williams Center and Grossman Galleries’ exhibitions; and monitors gallery supplies. Establishes and prepares condition reports and condition report notebooks; works with Emergency Management Team if artworks need to be removed quickly from a space. Occasional supervision of students and preparators in galleries.

Requirements: MA in art history or Museums Studies or related experience. Strong interpersonal, planning and organizational skills; art handling; a base knowledge of artistic techniques, fine art conservation practices and gallery installation; Ability to work on multiple projects simultaneously in a deadline driven environment. Ability to work independently and /or collaboratively with others. Ability to use MSOffice; art collection software; and must keep current with museum registration methods, packing and shipping procedures, and art handling. Ability to lift 40 lbs and climb a step ladder.

Send resume to: Michiko Okaya, Director of Lafayette Art Galleries/Art Collections, Lafayette College, Easton, PA 18042, or email to Lafayette College is an equal opportunity employer and encourages applications from women and minorities.

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