Job Opening – Curatorial Assistant (06/2012)

2012 June 19

Roman Vishniac Collection
New York, New York

The Curatorial Assistant will work directly with the Adjunct Curator of the Vishniac Archive focusing on collections management, database, copyright, website, exhibitions and institutional partnerships. Duties include maintenance of the archive database, supervision of archive interns, liasing with Vishniac Estate and family, managing relationships with other institutions, and working on accessioning gifted material and facilitating scholarship, research and inquiries from the public.

Essential Functions (approx. 80%):

• Manage and maintain the archive database. Add and constantly streamline new entries and content, track all research and changes. Work with archive interns and other staff to review content and images. Work with Collections staff to migrate content from Vishniac Archive to TMS database. Work with United States Holocaust Memorial Museum in DC (USHMM) staff on key-wording the collection. Oversee the ongoing cataloging and digitization of the negatives collection, including database entry, research, data migration, accessioning, inventory and access. Work with ICP staff to gather content for the new Vishinac website; supply website team with information, images and research. Monitor website content and suggest changes and modifications. Oversee the final stages of organization for various parts of the collection, including paper files, audio tapes, moving footage, negatives, etc. Update and maintain entries to bibliography, timeline, chronology, and work to acquire the photographer’s work in print and publication. Update and maintain digital files and paper files, work with interns to conduct and track translations of paper files. Refine organizational and archival process when necessary. Conduct ongoing research into the archive holdings (such as recently digitized negatives, new and unpublished bodies of work) when necessary.

• Manage all copyright requests: correspond with the family to obtain permission, seek requested supporting material on an as-needed basis, draft contracts and collaborate with Adjunct Curator on appropriate use. Pursue claims and seek corrections and payment for all copyright violations. Work with Adjunct Curator to develop captions for all requested material, and work with the USHMM to obtain research to caption material. Communicate all requests to Vishniac family and obtain case-bycase approval. Draft and execute copyright agreements and invoices for all requests. Track receipt of payment, obtaining copies of works in print, maintain Vishniac library. Coordinate requests for loans and exhibitions prints from negatives.

• Send regular updates to Vishniac family about progress in the archive, including recent discoveries and developments and intern projects. Maintain records of all research and developments on a weekly basis, track auction results, and share reports on a bi-weekly basis with family and Adjunct Curator.

• Work with Adjunct Curator to establish the ICP collection. Collaborate with ICP staff to accession the gifted material, track all gifts and movement of prints, including cataloging, organizing, re-numbering, digitizing, printing and processing for accessioning. Refine and finalize inventory of archival holdings. Work to promote Vishniac’s legacy by placing more than one thousand duplicate prints in various Jewish and secular institutions in the States and abroad, tracking the movement and status of all gifts. Establish relationships with potential recipient institutions. Review the selections for ICP collection and for dissemination with Chief Curator. Work with Howard Greenberg gallery and institutions with significant Vishniac holdings to maintain relationships and information flow between gallery representation, estate, and ICP.

• Working with Adjunct Curator, manage relationship with ICP’s partner, the USHMM, requiring daily communication, information sharing, database updates, research, tracking new scholarship and requests; this relationship should be maintained on a daily basis.

• Working with Adjunct Curator, handle all scholar, survivor and research inquiries. Work with catalog contributors to provide access to images, including recently digitized material that has not yet been catalogued. Work with USHMM and Adjunct Curator to obtain the most current research on new images and discoveries. Develop and expand research on town-based holdings, working with USHMM, and maintain mapping lists, working to apply mapping developments with the website team.

Additional Responsibilities (approx. 20%):

• Recruit, train and supervise a large number of temporary interns with flexible schedules (many come in only once per week). Maintain postings about intern positions, work with adjunct curator to interview and vet applicants, assign and supervise research, database and archive projects. Apply for grants (such as Arts Intern grants) to support the work of our interns.

• Work ICP’s Development Department, Marketing and PR staff, and Adjunct Curator, on an as-needed basis, to prepare materials for donor and foundation reports, updates and presentations, provide images and research, monthly updates on the progress and developments in the archive for foundation and donor quarterly reports, contribute to grant applications, and provide material for press purposes. Update, develop and produce ‘development packets’, work on Vishniac presentations and powerpoints with adjunct curator, and follow up with potential donors, providing information and images when needed.

Minimum Qualifications:
Education and Training:
MA in Art History, History, Jewish Studies, Archive and Library Sciences or related field

Work Experience:
Experience in working with photographic collections or archives

Skills and Abilities:
Strong written and oral communication, knowledge of photographic history and practice, strong computer skills, highly developed organization skills and careful attention to detail required. Proficiency in German (reading) and familiarity with Jewish, German and Holocaust history a plus.

Working Conditions:
Physical Demands:
Lift boxes up to 20 lbs.

To Apply:
Send Résumé, Cover Letter and Salary Requirement in Confidence to

Director of Administration
International Center of Photography
1114 Avenue of the Americas
New York, NY 10036
Fax: 212-857-0089

No Telephone Calls Please

The International Center of Photography is committed to equal opportunity employment.

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