Job Opening – Events Coordinator (06/2012)
Los Angeles, California
The Events Coordinator is responsible for the design, coordination, and implementation of all off-site cultivation and stewardship events for Museum donors, as directed by the Deputy Director, Advancement, and Assistant Director, Individual Giving. Additionally, the Events Coordinator is responsible for the coordination and logistics of select internal Museum events such as board meetings and donor receptions. The coordinator will work with the Senior Manager, Events and Assistant Director, Individual Giving on two annual fundraising events: Gala in the Garden and K.A.M.P. (kids art museum project) and may be asked to assist with an annual membership dinner. Other responsibilities include: managing gift acknowledgements/receipts; monitoring budgets/expenses; and preparing mailings and invitation lists.
TYPE OF SUPERVISION RECEIVED
Under the general supervision of the Assistant Director, Individual Giving and in consultation with the Senior Manager, Events, Deputy Director, Advancement, the Events Coordinator independently sets priorities and completes tasks and special projects, with periodic in-progress reviews of work as needed.
• Working knowledge of the principles and practices of development and fundraising, and demonstrated experience conceptualizing, planning, and implementing special events and programs for diverse constituencies. Minimum of 3 years related experience required.
• Excellent interpersonal skills to establish and maintain cooperative working relationships with staff, University administrators, donors, vendors, and volunteers in a multi-ethnic and diverse working environment. Ability to communicate effectively and diplomatically, and to explain policies and procedures to groups and individuals. Ability to represent ideas clearly, succinctly and persuasively to groups and individuals. Skill in interacting diplomatically with the public in a museum setting.
• Excellent written communication skills, with demonstrated ability to conceive and produce business correspondence, solicitation materials, letters of acknowledgement, invitations, and proposals to individuals, and corporations.
• Demonstrated excellent oral communication skills to solicit potential donors and to collect and relate information with accuracy and diplomacy.
• Skill in analyzing information to define problems and objectives. Skill in organizing material, information, and people to optimize efficiency and to minimize duplication of effort. • Ability to work effectively as part of a team.
• Strong ability to set priorities and manage work flow to fulfill objectives and goals according to deadlines in a fast-paced work environment.
• Basic understanding of the goals and objectives of a museum development/annual giving program within a major research university. Ability to grasp and integrate into practice university gift policy and management procedures.
• Ability to work frequent evening and weekend hours.
• Proven skill in budget preparation and management, and cost control.
• Proven skill and experience using a PC and Microsoft Office Suite to execute daily tasks, and effectively communicate with staff, including but not limited to optimizing all aspects of Microsoft Outlook and using Excel to manage, organize, analyze, and calculate financial information and numbers.
• Familiarity with art history, topical issues in humanities and trends in cultural programming within public arts institutions preferred.
Send resume, cover letter, and salary requirements to firstname.lastname@example.org. Please reference Job “201203″ in subject line.